REGISTRATION
Registration Period
Early Registration:
September 1 (Mon), 2025 to November 30 (Sun) , 2025
Regular Registration:
December 1 (Mon), 2025 to January 14 (Wed), 2026
Participation Fees
Members （JEA/IEA)
Early：¥18,000
Regular：¥22,000
Non-Members
Early：¥20,000
Regular：¥24,000
Students
Early：¥6,000
Regular：¥10,000
Social Gathering
(Banquet)
¥12,000
- Students must attach a copy of their student ID when registering.
- Members of the Japanese Association of Exercise Epidemiology (JAEE) who are not JEA members may register at the JEA member rate (or student member rate if applicable).
- If JAEE membership cannot be confirmed, the non-member rate will apply.
Pre-Seminar Participation Fee
- Participation certificates will be issued via your “My Page” after completing registration.
- Participation certificates will be issued via your “My Page” after completing registration.
- To apply, please use the “Registration Form” available at the bottom of the page.
General participants
¥4,000 per seminar (tax included)
Students, including graduate students
¥1,000 per seminar (tax included)
Visa Information for Conference Participants
Participants who require a visa to enter Japan should begin their visa application process well in advance of their planned travel date. The type of visa required for conference participation is typically a Short-Term Stay Visa (90 days or less) for the purpose of attending academic conferences.
1. Invitation Documents
Participant Type | Invitation Letter | Letter of Guarantee |
Keynote Speakers | Provided | Provided |
Invited Symposium Speakers | Provided | Provided |
Accepted Oral/Poster Presenters | Provided | Not provided |
General Participants (non-presenters) | Provided | Not provided |
Note: Letters of Guarantee are only issued for invited speakers whose travel and accommodation are supported by the organizing committee.
For other participants, only the invitation letter or confirmation of registration/presentation will be provided.
2. Visa Application Without a Letter of Guarantee
Even if a Letter of Guarantee is not issued, participants may still apply for a Japanese visa by submitting the following documents to the Japanese embassy or consulate in their country:
- Valid passport
- Completed visa application form with photo
- Conference registration confirmation
- Certificate of acceptance of abstract (for presenters)
- Invitation letter (issued by the conference)
- Travel itinerary (with the flight and hotel reservation, etc.)
- Proof of sufficient financial means (e.g., bank statement)
Each embassy may have slightly different requirements. Please consult the website of your local Japanese embassy for specific instructions.
3. Countries and Regions Exempt from Visa Requirements
Nationals of visa-exemption countries do not require a visa to enter Japan for short-term stays (including conference participation), depending on the country of citizenship.
For the latest list of visa-exempt countries, please refer to the official website of the Ministry of Foreign Affairs of Japan:
4. Visa Application Fee (Single-entry)
The standard visa application fee is as follows:
- Single-entry visa: JPY 3,000 (or equivalent in local currency)
(This is the standard fee set by the Ministry of Foreign Affairs of Japan)
Note: Visa fees may vary depending on your nationality and the exchange rate used by the Japanese embassy or consulate in your country.
Please check the website of your local Japanese embassy or consulate for the exact amount and accepted payment methods.
The visa fee is the responsibility of each participant. The conference does not cover visa fees.
If you apply through a visa service center or agency (e.g. VFS), additional handling fees may apply.
