TO SESSION CHAIRS & PRESENTERS
For Session Chairs
- Please be seated in the “Next Chair” seat located at the front-right of the room 15 minutes before the start of your session.
- Please manage the session strictly according to the scheduled time as previously notified.
For Invited/Designated Speakers and Oral Presenters
After your presentation data has been checked at the PC Preview Center, please be seated in the “Next Presenter” seat at the front-left of the presentation room 10 minutes before your session begins.
A COI (Conflict of Interest) disclosure is required for all presentations. Please refer to “Conflict of Interest (COI)” below for details.
Presentation Time
- Invited/Designated sessions (e.g., special lectures, symposia): Presentation time will be notified to the speakers in advance.
- General oral presentations: 8 minutes for presentation + 2 minutes for Q&A (10 minutes total).
Presentation Data (Oral Presentations)
PC Preview Center (Data Check / Upload)
Please complete registration and a preview check (data verification) at the PC Preview Center at least 30 minutes before your presentation (20 minutes before for the first morning session).
Speakers in the first morning session are requested to complete registration by the day before, if possible.
Location
1F Foyer
Hours
• Wed, January 28: 12:15–18:00
• Thu, January 29: 8:20–18:00
• Fri, January 30: 8:10–14:00
Presentation Format / Equipment
- Presentations must be given using a PC-based presentation.
- Windows PCs will be provided in the presentation rooms.
- The available presentation software is Microsoft PowerPoint 2024.
- To avoid garbled characters, please use standard Windows fonts.
- Please create slides in widescreen (16:9) format.
- File name format: “Presentation No._Name” (e.g., O1-1_SuzukiTaro).
- Please bring your presentation file on a USB flash drive. Before arriving, please verify that the file opens and runs properly on another computer.
- Presenter View is not available. Only single-screen projection will be used.
- If you are using a Mac, please confirm in advance that your file runs properly on a Windows PC in the environment described above before bringing it.
Important Notes
- Please submit your presentation data and complete the preview check at the PC Preview Center at least 30 minutes before your session (20 minutes before for the first morning session).
- Even if you plan to use your own PC, you must still visit the PC Preview Center in advance.
- Edits/changes cannot be made at the PC Preview Center. Please finalize your data before submission.
- Please keep strictly to your allotted time to ensure the program runs smoothly.
- Information on presentation time and whether a general discussion will follow will be announced in advance.
- Before saving your data, please scan your computer and USB flash drive using the latest antivirus software.
- Presentation data will be securely deleted by the Secretariat after the conference.
Bringing Media and Using Your Own PC
- To prevent data loss, please back up your presentation files in advance.
- If you plan to use video or audio, please notify the PC Preview Center in advance.
- If your presentation includes video and you bring it on a USB flash drive, please also bring your own PC as a backup.
- The Secretariat assumes no responsibility for any problems related to video playback.
- After verification at the PC Preview Center, your PC will be returned at the PC operator desk in the presentation room.
- Connection to the projector is via HDMI. Please confirm that your computer has an external output port and that video output is available. If an adapter is required, please bring your own.
- Please disable screen savers and power-saving settings in advance.
- Please bring your power cable. Presentations relying only on battery power may cause problems.
- Presentations using tablets (e.g., iPads) are not permitted.
For Poster Presenters
Poster mounting, discussion, and removal times are as follows:
Thu, January 29
• Mounting: 8:30–9:30
• Discussion: 13:10–14:00
• Removal: 16:40–17:40
Fri, January 30
• Mounting: 8:00–9:00
• Discussion: 11:40–12:40
• Removal: 15:40–16:40
Notes
- During the discussion period, please discuss freely with attendees. There will be no chaired poster presentations.
- Please mount and remove your poster within the designated times. Posters remaining after the removal time will be disposed of by the Secretariat.
Poster Specifications
- Poster board size: 116 cm (W) × 144 cm (H) (45 in × 56 in)
We recommend A0 (portrait): 84 cm (W) × 118.9 cm (H) (33 in × 46.8 in). - Please display the poster title, authors (including co-authors), and affiliations next to the poster number, or include this information on the poster.
- Recommended font size for the main text: approximately 30 pt.
- Please include a COI disclosure statement at the end of your poster. For details, pleas
